Centralized price book management for every product, variant & buyer.
Set up your catalog once and keep every price list in one place — retail, wholesale, distributor, seasonal and customer-specific. Sell physical goods, services or combo bundles, and quote from the right price every time.
What is centralized price book management?
Centralized price book management is the practice of keeping every price list your business uses in one shared catalog, instead of scattered spreadsheets, email attachments and memory. Each price book — retail, wholesale, distributor, seasonal or customer-specific — sits on top of the same products, so a price change is made once and used everywhere.
In OpraOne, price books are connected directly to quotations, sales orders and purchase orders. Sales reps can't quote an out-of-date price, managers can see which list was used on every deal, and international buyers are quoted in their own currency.
How centralized price book management works in OpraOne
- Build one product catalogAdd products, services, variants and combo bundles with SKUs, barcodes, units and taxes.
- Create a price book per buyer groupRetail, wholesale, distributor, regional, seasonal or key-account — each in its own currency.
- Set tiers, discounts and validityAdd volume tiers and percentage discounts, and set start and end dates so expired offers stop applying.
- Quote from the right pricePick the price book on a quotation or sales order and every line is priced from it automatically.
Spreadsheet price lists vs. a centralized price book.
Why growing B2B sellers move their pricing out of spreadsheets and into their CRM.
| What you need | Spreadsheet price lists | OpraOne centralized price book |
|---|---|---|
| One current price for everyone | Copies drift apart between reps | One shared catalog, updated once |
| Wholesale, retail & distributor pricing | A separate file per list | Unlimited price books on the same products |
| Seasonal & time-bound offers | Expired prices keep getting quoted | Validity dates on every price book |
| Volume discounts | Calculated by hand | Volume tiers and % discounts built in |
| Export customers | Manual currency conversion | Multi-currency price books |
| Quotes & sales orders | Prices re-typed into each document | Applied automatically on every line |
Everything you need for centralized price book management.
Manage physical goods, non-stocked services, combo bundles, variants, and price books in one clean place.
Sell Goods, Services or Kits
Sell physical goods that are tracked in stock, non-stocked services, or combo bundles made of multiple items that pull from each component's stock.
Size, Colour & Pack Size
Manage products that come in options like size, colour, material, or pack size — each with its own SKU, barcode, price, and stock level.
Wholesale, Retail & Seasonal Lists
Keep separate price lists for retail, wholesale, distributor, regional, or seasonal pricing — with volume tiers, percentage discounts, and validity dates.
Nested Categories & Taxes
Organise products into nested categories, set standard units of measure, and attach the right tax rates so quotations and orders calculate cleanly.
Batch, Expiry or Serial
Choose whether each product tracks standard quantities, batch/lot numbers, expiry dates (FEFO), or individual serial numbers across your warehouses.
Quote in Any Currency
Keep price books in different currencies and quote or sell to domestic and international buyers without manual spreadsheet conversions.
Works with the rest of your OpraOne workspace.
Leads, price books, sales orders and purchase orders share one database, so nothing is typed twice.
Capture and convert every enquiry
Website lead forms, owner assignment, custom pipeline stages and 1-click lead-to-customer conversion.
Explore Lead Intake CRM →Requisition to goods receipt
Purchase requisitions, multi-step approvals, supplier purchase orders and goods receipts into stock.
Explore Purchase Orders CRM →Quotes, orders and live stock
Quotations, sales orders and multi-warehouse stock with batch, expiry (FEFO) and serial tracking.
Explore Sales Orders & Inventory →Centralized price book management FAQs
Common questions about managing price books, price lists and customer pricing in OpraOne.
What is centralized price book management?
Centralized price book management means keeping every price list your business uses — retail, wholesale, distributor, regional, seasonal and key-account pricing — in one shared catalog instead of separate spreadsheets. In OpraOne, each price book sits on top of the same products, variants and bundles, so sales teams always quote from the current, approved price.
How is a centralized price book different from a spreadsheet price list?
Spreadsheet price lists get copied, emailed and edited separately, so different reps end up quoting different prices. A centralized price book is one source of truth: you update a price once, it applies to every new quotation and sales order, and validity dates stop expired offers from being used.
Can I keep separate price books for wholesale, retail, distributor and seasonal customers?
Yes. You can create as many price books as you need — retail, wholesale, distributor, regional, seasonal or customer-specific — each with its own volume tiers, percentage discounts and validity dates, all managed centrally from one catalog.
Does OpraOne support multi-currency price books?
Yes. You can keep price books in different currencies and quote domestic and international buyers in their own currency without converting prices by hand in a spreadsheet.
Do price books work with product variants and combo bundles?
Yes. Price books cover physical products, non-stocked services, variants such as size, colour, material or pack size (each with its own SKU and barcode), and combo bundles that pull stock from each component.
How do price books connect to leads and purchasing?
When a lead from your lead intake CRM converts to a customer, their quotation is priced from the right price book. On the buying side, the same catalog is used on supplier purchase orders, so selling and buying prices stay in one place.
Is there a free plan for centralized price book management?
Yes. OpraOne has a free Starter plan, and paid plans scale by users, contacts, leads, products, storage and integrations. See OpraOne pricing for current plans.